outdoor wedding dinner in Park City Utah — Photo credits for the 2024 Utah wedding featured in this blog: Lindsey Stewart.

In Utah, finding a gorgeous wedding venue is the easy part.

This state is a treasure trove of natural beauty and architectural charm. From Park City mountain lodges and grand Salt Lake ballrooms to riverside hideaways and the wide-open skies of red rock country, we have an incredible diversity of gorgeous wedding venues here.

But after 40 years of catering Utah weddings, we know that choosing the right venue takes more than falling in love with the view. Those pesky little details that couples don’t think to ask about (like hidden fees or restrictions) are what can make or break your special day. Before you sign on the dotted line, it’s essential to ask the right questions—about layout, weather plans, catering policies, and more.

These 29 questions will help you find a venue that not only looks breathtaking but also makes your celebration flow seamlessly from first look to final toast.

Questions to Ask a Wedding Venue

Booking

Is our preferred date available?
How far in advance do we need to book?
How many weddings/events do you host per day?
What is the deposit, when is it due, and is it refundable?
What are the options for a payment plan, what is the payment schedule, and what forms of payment do you accept?

Venue Capacity & Layout

What is the maximum guest capacity (seated vs. standing)?
Can the venue accommodate our desired layout for the event (e.g., ceremony, reception, dance floor)? Are there separate areas for each, or will we have to flip the room?
Are we allowed to personalize the space (rearranging or removing furniture, adding signage, bringing in lighting, etc.)? How about hanging decorations from walls or ceilings?
What décor restrictions do you have (e.g. open flames, confetti, hanging items)?
Is the venue accessible for all guests, including those with disabilities?
Are there adequate restroom facilities, and are they easily accessible?
Can the party be moved indoors in case of inclement weather?
Are there local noise restrictions or curfews?

Costs & Inclusions

What is the rental fee and what’s included in the price (tables, chairs, linens, taxes, gratuity, etc.)?
Are there any additional fees (service charge, cleaning fee, overtime fee, corkage, security, etc.)?
What’s the cancellation and refund policy?
Are there required insurance or permits we need?
What happens if there are damages during our event?

wedding guests laugh as they make smores

Vendors & Catering

Does the venue have an exclusive caterer/list of vendors, or can we bring our own? Do you have any preferred vendor lists or vendor restrictions?

Is there a kitchen onsite for our caterer to use?

How do you handle special dietary needs or food restrictions?

Is alcohol allowed? Can we bring our own?

What’s the process for vendor load-in and load-out?

Logistics

What times do we have access to the venue on the wedding day? How early can vendors arrive for setup?

Who will be our point of contact the day of the event?

Are there accommodations nearby or onsite for guests?

Can you provide a coat check area or a secure place for guests’ belongings?

Have you done events similar to what we have in mind (size, scope, special details, etc.)?

newlyweds in chairs being lifted by their friends at wedding in Park City Utah

Of course, before you sign any contract, there’s always one final question to ask yourself:

Do we have everything in writing?

Any verbal agreements or assurances you’ve received—make sure it’s all down in black and white.

As you plan your Utah wedding, no doubt you’ll have plenty of questions of your own. To get answers from the amazing wedding planners at Utah’s top catering company, contact Culinary Crafts.